Manage the Seattle office and provide dependable administrative coordination across facilities, vendors, purchasing, records and day-to-day business operations.
Key responsibilities
- Oversee daily office operations, supplies, facilities, visitors, mail and service-provider coordination.
- Manage office purchasing, vendor relationships, invoices, renewals and administrative records.
- Coordinate calendars, meetings, travel, internal events and leadership support as required.
- Maintain organized digital and physical records while handling sensitive information with discretion.
- Support employee onboarding logistics, equipment coordination and general HR administration.
- Identify operational issues, improve office procedures and ensure follow-through on assigned priorities.
Qualifications
- At least 5 years of office management, executive administration, operations coordination or comparable experience.
- Excellent organization, communication, judgment and attention to detail.
- Proficiency with Microsoft 365, calendars, spreadsheets, documents and business recordkeeping.
- Ability to manage competing priorities independently and maintain confidentiality.
- Experience supporting a technology, professional-services or small-business office is preferred.